How to Evaluate a Residential Building: Questions and Checklist

This guide offers a neutral framework to help you gather information and weigh factors when considering a residence in a multi-unit building. It is educational in nature and uses questions and checklists you can apply when researching or visiting a property.

Framework to Guide Decisions

• Define your priorities first: location preferences, budget range, must-have features, and non-negotiables.
• Use a consistent set of questions for each property so you can compare on the same criteria.
• Prefer primary documentation (agreements, association rules, inspection reports) over informal claims.

Questions to Ask (when talking to sellers, agents, or managers)

• What governance documents exist (e.g., association bylaws, rules)? Can I review them before making decisions?
• What are the typical fees or recurring charges, and what do they cover? Are there recent or planned changes to those charges?
• What are the procedures for maintenance, repairs, and reserve funding? How are major capital needs handled?
• What are the building’s policies on rentals, renovations, and guests? How are exceptions handled?
• Can I obtain recent inspection reports, financial statements for the association, and minutes from recent meetings?
• What utilities and services are included or separately billed? Who is responsible for which systems?

On-Site Visit Checklist

• Observe the condition of common areas, entrances, and exterior elements.
• Note noise levels, access controls, and ease of entry/egress.
• Check for evidence of water intrusion, mold, or deferred maintenance.
• Ask about parking, storage, and any shared facilities you may use.
• Confirm safety features (lighting, locks, emergency plans) and whether they appear regularly maintained.

Red Flags and Follow-Up

• Lack of documentation or refusal to provide governing documents or financials.
• Unclear ownership or unresolved liens noted in public records.
• Frequent or unaddressed complaints from occupants or neighboring properties.

Next Steps to Reduce Risk

• Consider obtaining independent inspections and legal or financial advice tailored to your situation.
• Verify facts in writing and allow time to review key documents before committing.
• Compare multiple options using the same checklist to identify trade-offs.

This material is informational and not a substitute for professional legal, tax, or financial advice. Use qualified professionals for decisions that require specialized expertise.